

Privacy notice for The Menopause Cafe Expereince Research
Privacy Notice for Participation in Research Project: The Menopause Café Experience
By law, all research surveys and project are required to provide a privacy notice. Below is information on how your personal data will be stored.
Your Personal Data
The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your participation in the research project ‘Experiences of Menstrual Health and Menopause at Work: A National Survey’. This privacy notice will explain how The University of Glasgow will process your personal data.
Why we need it
We are collecting basic personal data such as your name and contact details in order to conduct our research. We need your name and contact details to allow you the possibility to withdraw your survey answers should you wish up until the 25th April, 2025.
We only collect data that we need for the research project and will de-identify any personal data from your survey answers. This will be done by assigning your answers an alphanumeric number e.g. AB123.
Legal basis for processing your data
We must have a legal basis for processing all personal data. As this processing is for Academic Research we will be relying upon Task in the Public Interest in order to process the basic personal data that you provide. For any special categories data collected we will be processing this on the basis that it is necessary for archiving purposes, scientific or historical research purposes or statistical purposes.
Alongside this, in order to fulfil our ethical obligations, we will ask for your consent to take part in the study. To give your consent, you will be asked to check a box on the opening page of the survey.
What we do with it and who we share it with
All the personal data you submit is processed by Professor Kathleen Riach, Professor of Organization Studies, University of Glasgow, UK. In addition, security measures are in place to ensure that your personal data remains safe: anonymisation of survey answers, secure storage on the University of Glasgow’s servers, encryption of files where data is stored. Please consult the Participant Information Sheet which precedes this notice for further information.
You will find a copy of the study findings via a report posted on The Menopause Café Website by June 2025 at the latest.
What are your rights?
GDPR provides that individuals have certain rights including: to request access to, copies of and rectification or erasure of personal data and to object to processing. In addition, data subjects may also have the right to restrict the processing of the personal data and to data portability. You can request access to the information we process about you at any time.
If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected, or erased. You may also have the right to object to the processing of data and the right to data portability.
Please note that as we are processing your personal data for research purposes, the ability to exercise these rights may vary as there are potentially applicable research exemptions under the GDPR and the Data Protection Act 2018. For more information on these exemptions, please see UofG Research with personal and special categories of data.
If you wish to exercise any of these rights, please submit your request via the webform or contact dp@gla.ac.uk
Complaints
If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.
Our Data Protection Officer can be contacted at dataprotectionofficer@glasgow.ac.uk
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/
Who has ethically reviewed the project?
This project has been ethically approved via the College of Social Sciences Research Ethics Committee or relevant School Ethics Forum in the College.
How long do we keep it for?
Your personal data will be retained by the University only for as long as is necessary for processing and no longer than the period of ethical approval (31st December, 2025) After this time, personal data will be securely deleted.
Your research data will be retained for a period of ten years in line with the University of Glasgow Guidelines. Specific details in relation to research data storage are provided on the Participant Information Sheet which precede this notice.
End of Privacy Notice _________________________________________________